AI Scheduler
Booking, without the back-and-forth.
The AI Scheduler books, confirms, reschedules, and cancels appointments across every channel — respecting real-time availability, staff assignments, and buffers.
AI Scheduler
ACTIVE
27
Appointments booked
6%
No-show rate
5
Rescheduled
99%
Reminder delivery
The Problem
What happens without it
Back-and-forth scheduling wastes time for staff and customers
No-shows and late cancellations cost revenue
Double bookings and calendar conflicts slip through
Reminders and confirmations are sent inconsistently
Capabilities
Everything it does out of the box
Real-time availability
Always books against live calendars — never stale or manual slots.
Staff assignment
Matches appointments to the right team member automatically.
Calendar synchronization
Two-way sync with Google Calendar and Microsoft 365.
Reminders
Automated reminders reduce no-shows across every channel.
Waitlists
Fills canceled slots automatically from a waiting list.
No-show reduction
Confirmation flows and reminders are tuned to reduce no-shows.
Example Workflow
How it works, end to end
1A contact requests an appointment from any channel
2AI Scheduler checks real-time availability and buffers
3A time slot is booked and assigned to staff
4Confirmation and reminder messages are sent automatically
5No-shows or cancellations trigger waitlist follow-up
Integrations
Google Calendar
Microsoft 365 Calendar
Built-in CRM
SMS
Human Handoff
Any conversation can be taken over by a team member at any time, with full context and an AI-generated summary preserved.
Security Controls
Role-based access, audit logs, consent tracking, and human approval controls for high-risk actions.
Who Uses It
Built for these industries
Healthcare & dental
Accounting & CPA firms
Auto sales & repair
Professional services
The Full Platform
Works even better with the rest of your AI workforce
FAQ
Questions about AI Scheduler
Can it handle multiple staff calendars?
Yes, it books against each staff member's individual availability and working hours.
Does it support multiple time zones?
Yes, appointments are booked in the contact's local time zone automatically.
Can it collect deposits?
Yes, deposit collection can be required for specific appointment types.